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Work Here Events Alumni Hotane
Work Here Events Alumni Hotane

Accounts Payable/Accounts Receivable Specialist

Job Title: Accounts Payable/Accounts Receivable Specialist
Department: Hanna Boys Center
Supervisor: Senior Accountant
Status: Non-Exempt

Description:

The Business Office is a foundation for Hanna Boys Center’s mission and a supportive environment comprised of individuals with a high level of commitment and a desire to learn from one another. The Accounts Payable/Accounts Receivable Specialist is a collaborative member of the Business Office team responsible for all day-to-day AP/AR functions and month-end-close preparations. 

Principal Duties and Responsibilities:

  • Process all invoices for payment including coding, input and securing approvals. 
  • Analyze transactions and resolve payment discrepancies and disputes on behalf of HBC. 
  • Process all outgoing cash disbursements including Boy Allowance and Boy Work programs. 
  • Prepare accounts payable checks and facilitate authorized signatures. 
  • Reconcile accounts payable and balance to general ledger monthly. 
  • Maintain records of all receivables and verifications including monthly reconciliation of donations. 
  • Identify and track purchases requiring sales tax and prepare quarterly payment to State. 
  • Maintain cash balances in Group Home food budget accounts monthly including cash replenishing. 
  • Reconcile Group Home food budget accounts and other checking accounts, as needed. 
  • Oversee all employee credit card transactions, set up new users, and resolve discrepancies. 
  • Download credit card transactions for reconciliation monthly and then upload to general ledger. 
  • Process recurring electronic payments and receipts. 
  • Assist HBC staff with daily financial needs at the Business Office counter. 
  • Other duties as assigned. 

Knowledge, Skills, and Abilities:

  • Proficient in Microsoft Office (Word, Excel, Access, PowerPoint and Outlook, SharePoint, Teams). 
  • Excellent organizational and analytical skills, accuracy, and attention to detail. 
  • Ability to multitask, meet deadlines, and handle confidential information with discretion. 
  • Ability to independently set priorities and juggle competing priorities. 
  • Well-developed interpersonal skills, with appreciation for superior customer service. 
  • Patient, flexible, collaborative, and cooperative with all constituencies. 
  • Clear and articulate in verbal and written communication. 
  • Able to collaborate with diverse constituencies, work in a diverse team and have a growth mindset. 
  • Be a creative, proactive problem-solver with a desire to improve processes. 
  • Comfortable working in a fast-paced environment. 
  • Desire to assist when unanticipated challenges arise. 
  • Experience with ERP platforms e.g., Sage Intacct, Salesforce preferred, but not required. 

Comments:

  • Must clear background check for a Community Care Licensed facility, including physical, tb and drug test. 
  • Must be able to sit for extended periods of time and manage repetitive hand/wrist movements while using a computer keyboard and/or the phone. 
  • Must be able to bend, squat, stoop, and walk- up flight of stairs. 
  • Must be able to lift and/or carry up to 20 lbs., occasionally. 
  • Duties are primarily performed in an office environment at a desk or computer terminal 

Please submit resume, cover letter and appropriate college transcripts to: jobs@hannacenter.org